How to Buy Back 10 Hours a Week with a Virtual Assistant

Let’s face it— entrepreneurs wear a lot of hats. Between managing client communication, scheduling, invoicing, onboarding, file organization (and don’t even get us started on your inbox), it’s no wonder you’re working late into the night and still feeling behind.

But here’s the truth: you don’t need to do it all. In fact, you shouldn’t.

Hiring a virtual assistant isn’t just about outsourcing tasks—it’s about buying back your time so you can focus on the work you actually love and do best. So let’s talk about how partnering with a VA can give you back 10+ hours a week (and maybe even your sanity).

✨ Step One: Identify What You Don’t Need to Be Doing

Start by making a list of every task you complete in a week. Now highlight everything that:

  • Drains your energy

  • Doesn’t require your specific skillset

  • Can be taught or systemized

These are your delegation goldmines.

Tasks like:

  • Calendar scheduling

  • Inbox management

  • Client onboarding

  • Data entry

  • CRM setup

  • Organizing Google Drive or Dropbox files

  • Social media scheduling

  • Research
    ...are all things a VA can take completely off your plate.

Just by handing over these types of recurring admin tasks, you can easily reclaim 10+ hours each week.

💡 Step Two: Set Your VA Up for Success

A common myth is that hiring a VA creates more work for you. Not true—if you do it right.

Here’s how to make onboarding seamless:

  • Document your processes. Loom videos or quick bullet-point SOPs go a long way.

  • Prioritize your task list. Start with 3–5 core tasks, then build from there.

  • Communicate your expectations. A quick weekly check-in or shared ClickUp board keeps things aligned.

At BGVA, I handle this onboarding process for you. I help create systems, organize your files, and streamline communication so you don’t have to manage your VA like an employee—I integrate like a right-hand team member.

🧠 Step Three: Use Your Time Intentionally

Now that you’ve got those hours back, it’s time to reinvest them wisely.
That might look like:

  • Working on your zone of genius (the creative stuff that fuels your business)

  • Building out a new offer

  • Actually taking a lunch break or an afternoon walk

  • Spending more time with your family

The goal isn’t to fill your calendar with more work—it’s to create space for better work (and a better life).

Ready to Buy Back Your Time?

You don’t need a full-time team or complicated systems. You just need someone who gets your business and can handle the backend with confidence.

At BGVA, I specialize in helping entrepreneurs like you go from scattered and stretched thin to streamlined and supported.

🎯 Want to see what that looks like for you?
Fill out the contact form and let’s talk about how we can buy back your time, together.

Brenda Gorton